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Finance Assistant/Administrator - Westminster



Job Type






Finance Assistant/Administrator

Full time – Permanent

Salary: £25,000 - £30,000

Location: Westminster, London

Who we are:

Ellwood Atfield is the most successful specialist recruitment firm within the corporate affairs space. We have exciting future growth plans and area searching for talented individuals who can help to build our business, shape our story, and provide an exemplary service to our customers.

We are looking to hire a Finance Assistant/Administrator who will mainly support the Financial Controller and help our Operations Manager with administrative tasks along our other team assistant. If you are looking to work for a SME, and in a fun, fast paced environment, then please read on!

What skills you will need and what you will be doing:

  • A key part of this role involves dealing with customers, contractors, and colleagues so great written and spoken communication is a must together with the ability to be persuasive and assertive whilst remaining professional and polite.
  • A self-starter who can prioritise and manage time effectively, and that can work to tight deadlines accurately and with a keen eye for detail.
  • Familiarity with Microsoft office packages is essential e.g. document formatting, database management and some data entry for administrative tasks. Proficient in Excel and possibly some finance systems i.e. Xero or Sage
  • Due to the sensitive nature of some of the data handled you will need to be able to maintain confidentiality.
  • Some understanding of finance concepts and an interest in finance would be an advantage.
  • Team-oriented reflecting our “one team” culture with a positive ‘can do’ attitude
  • Friendly and professional team player happy to support others when necessary

Your key duties will include:

Interim Administration & Invoicing

  • Checking & chasing timesheets
  • Creating Interim and Permanent placement sales invoices
  • Checking all terms have been agreed and client purchase orders received
  • Administering Client portals logins, timesheets and uploading invoices
  • Entering purchase invoices to Xero from Umbrella and Ltd companies
  • Liaising with umbrella companies regarding timesheets and invoices
  • Review new interims joiner forms
  • Updating sales receipts from the invoice finance facility daily onto Xero and the CRM (Jobscience)
  • Monthly reconciliation of the Invoice Finance Facility
  • Preparing a quarterly Interims HMRC submission

Credit Control

  • Confirming receipt of invoice with clients and due date
  • Chasing overdue invoices

Purchase Ledger andExpenses

  • Distributing credit card statements and chasing receipts
  • Uploading credit cards to Xero with correct VAT treatment
  • Credit card Administration
  • Inputting purchase invoices on Xero
  • Entering payments on online banking


  • Supporting the Financial Controller on Payroll.
  • Payroll cover
  • Commission sheets supporting data


  • Monitoring the finance inbox
  • Some Jobscience reporting
  • Other accounting activities as may be required.
  • Maintain Holiday Calendar

Adminsupport alongside the administrating team assistant

  • Reception cover
  • General office maintenance
  • Monitoring the inquiries inbox
  • Administrative support e.g. document formatting, creating shortlist reports
  • Diary management e.g. arranging internal and external meetings

In return, we offer:

At Ellwood Atfield we look after our team by offering hybrid working, 25 days holiday + bank holidays with some additional time off during the Christmas period, summer hours, private health insurance and lots of fun company socials.

For further information and to apply, please click the apply button!

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